SharePoint online: understanding usage reports

Usage reports are important to identify no. of users accessing site content which content is access most. These are helpful for managing content getting reports on available content. We can also call them site analytics or site audit details for a sharepoint site. These reports are helpful to understand the usage of content and actions taken by users. I will share multiple ways to get the site usage or audit details where site administrator can track the details for most viewed content, who views or downloaded, who modified and modified the permissions.

Site Usage detail:

This page shares the details for site usage detail for current site in last 7 days, 30 days and 90 days. It will list no. of news, site visits and most viewed content.

Sharepoint modern site usage detail 1Sharepoint modern site usage detail

User can access the usage by clicking on Site Usage link by clicking on gear icon as shown in below screenshot or directly navigating to /_layouts/15/siteanalytics.aspx?view=19 page.

SharePoint site usage page

Usage Detail from SharePoint Admin center

You must be tenant administrator to access the site usage detail from tenant administrator. Go to SharePoint admin panel and open the new admin center which support modern ui.

You can see the site usage detail for all site collections.

SharePoint Admin center usage detail

It will also show the you message center which will have all the recent updates for SharePoint online.

SharePoint Audit logs

A sharepoint site collection administrator can generate the SharePoint audit log reports from site collection administration settings.

SharePoint audit log

If site collection logs are available then you can generate the audit logs for last 3 months. The audit log setting gives option to get detail for content view and download detail but this do work for SharePoint online.

Security and Compliance Center

This will require global admin access on the office 365 Tenant as normal SharePoint admin cannot access it. This will help to get the usage details and can track all audit logs related to content view, file download, security change, file deletion and many others.

office 365 Security and Compliance

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Adnan Amin
Adnan is two time SharePoint MVP (Most Valuable Professional) with over 12 years of extensive experience with major expertise on SharePoint Server, Office 365, .Net Platform and Microsoft BI. He is currently working SharePoint Architect at FMT Consultants. He is MCT Regional Lead for Pakistan Chapter since 2012. He is working on SharePoint for past nine years and worked on different intranet/intranet solutions for private & govt. sector majorly in Gulf region, which include OOB and customized solutions. He is a trainer, technology evangelist and also speaks in community forums.

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