SharePoint modern lists are one of the most powerful tools that allow you to create, manage, and share information with your team in a highly customizable manner. With the latest updates, it has become even easier to use SharePoint modern lists and customize them to suit your needs. In this blog post, we will take a look at some tips and tricks for using SharePoint modern lists efficiently and formatting them to your liking.

Tips for Using SharePoint Modern Lists Efficiently

Use Custom Views

One of the most efficient ways to use SharePoint modern lists is to create custom views. Custom views allow you to filter, sort, and group your data to suit your needs. For example, if you have a large list of sales data, you can create a custom view that only shows sales from a particular region or salesperson. This makes it easier for you to analyze your data and identify trends.

Use Quick Edit Mode

SharePoint modern lists come with a built-in Quick Edit mode that allows you to edit data directly in the list. This is a faster and more efficient way to update your data, especially if you need to make multiple changes at once. To use Quick Edit mode, simply click on the Quick Edit button on the toolbar.

Use Column Formatting

Column formatting allows you to customize the appearance of your list columns. You can use column formatting to change the font size, color, and background color of your data, as well as add icons and images. This makes it easier for you to visualize your data and identify important information at a glance.

Formatting SharePoint Modern Lists

Use the Column Settings Menu

To format your SharePoint modern list, you can use the Column Settings menu. The Column Settings menu allows you to modify the display settings of your list columns, such as the column name, data type, and default value. You can also use the Column Settings menu to create custom validation rules and set up calculated columns.

Use JSON Customization

JSON customization allows you to create highly customized SharePoint modern lists. With JSON customization, you can modify the appearance and behavior of your list, such as changing the background color, font size, and alignment of your data. To use JSON customization, you will need to have some programming knowledge, but there are many resources available online that can help you get started.

Use Power Apps

Power Apps is a powerful tool that allows you to create custom apps and forms for your SharePoint modern lists. With Power Apps, you can customize the appearance and behavior of your list to suit your needs. For example, you can create a custom form that only shows certain fields based on the user’s role, or create a custom app that allows users to view and edit data on their mobile devices.

SharePoint modern lists are a powerful tool that can help you manage and share information with your team. By using custom views, Quick Edit mode, and column formatting, you can use SharePoint modern lists more efficiently. And by using the Column Settings menu, JSON customization, and Power Apps, you can customize the appearance and behavior of your list to suit your needs. With these tips and tricks, you can become a master of SharePoint modern lists and take your team’s productivity to the next level.

Adnan is six time Microsoft MVP (Since 2015) with over 16 years of extensive experience with major expertise on SharePoint, SharePoint based development, Microsoft 365, Microsoft Teams, .Net Platform and Microsoft BI. He is currently working Sr Microsoft Consultant at Olive + Goose. He is MCT Regional Lead for Pakistan Chapter since 2012. He is working on SharePoint for past 12 years and worked on different intranet/intranet solutions for private & govt. sector majorly in United states and Gulf region and have experience of working with multiple Fortune 500 companies. He is a trainer, technology evangelist and also speaks in community forums.

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