Append changes to track comments in a SharePoint list

You might have seen comments on blogs/wiki page, or you can have seen comments when you checked in or publish a document in SharePoint. These comments are used to track the changes or communication for that change.

Similar functionality can be achieved on a SharePoint list, I have seen many companies saving their procurement details or other data on SharePoint lists and they add workflows or alerts to track changes, I have seen the requirement where user need to track changes on the list items in form for comments or notes as who added that comment and when that was added. It’s just like adding comments on a support ticketing system

This can be easily achieved in SharePoint list with minimum effort. You need to enable versioning on the list and enable a multiline text field to append changes.

Below are the steps to enable append text or comments on a list item:

  1. Go to list settings, click on versioning settings and click on item versioning settings to Yes

SharePoint enable versioning

  1. Now go to the sharepoint list where you want to add the tracking, if you already have a multiline field then edit it or create new multiline field and click on select the option to Append changes.

SharePoint append multline text

  1. Now you can edit any existing list item, add the value in comments fields and you can see the output in form of comments. Click on the view entries link on list to see the detail.

SharePoint append multline text view entries

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Adnan Amin
Adnan is two time SharePoint MVP (Most Valuable Professional) with over 12 years of extensive experience with major expertise on SharePoint Server, Office 365, .Net Platform and Microsoft BI. He is currently working SharePoint Architect at FMT Consultants. He is MCT Regional Lead for Pakistan Chapter since 2012. He is working on SharePoint for past nine years and worked on different intranet/intranet solutions for private & govt. sector majorly in Gulf region, which include OOB and customized solutions. He is a trainer, technology evangelist and also speaks in community forums.

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