You might have seen comments on blogs/wiki page, or you can have seen comments when you checked in or publish a document in SharePoint. These comments are used to track the changes or communication for that change.

Similar functionality can be achieved on a SharePoint list, I have seen many companies saving their procurement details or other data on SharePoint lists and they add workflows or alerts to track changes, I have seen the requirement where user need to track changes on the list items in form for comments or notes as who added that comment and when that was added. It’s just like adding comments on a support ticketing system

This can be easily achieved in SharePoint list with minimum effort. You need to enable versioning on the list and enable a multiline text field to append changes.

Below are the steps to enable append text or comments on a list item:

  1. Go to list settings, click on versioning settings and click on item versioning settings to Yes

SharePoint enable versioning

  1. Now go to the sharepoint list where you want to add the tracking, if you already have a multiline field then edit it or create new multiline field and click on select the option to Append changes.

SharePoint append multline text

  1. Now you can edit any existing list item, add the value in comments fields and you can see the output in form of comments. Click on the view entries link on list to see the detail.

SharePoint append multline text view entries

Adnan, a distinguished professional, boasts an impressive track record as a Microsoft MVP, having achieved this prestigious recognition for the eighth consecutive year since 2015. With an extensive career spanning over 18 years, Adnan has honed his expertise in various domains, notably excelling in SharePoint, Microsoft 365, Microsoft Teams, the .Net Platform, and Microsoft BI. Presently, he holds the esteemed position of Senior Microsoft Consultant at Olive + Goose. Notably, Adnan served as the MCT Regional Lead for the Pakistan Chapter from 2012 to 2017, showcasing his leadership and commitment to fostering growth within the tech community. His journey in the realm of SharePoint spans 14 years, during which he has undertaken diverse projects involving both intranet and internet solutions for both private and government sectors. His impact has transcended geographical boundaries, leaving a mark on projects in the United States and the Gulf region, often collaborating with Fortune 500 companies. Beyond his roles, Adnan is a dedicated educator, sharing his insights and knowledge as a trainer. He also passionately advocates for technology, frequently engaging with the community through speaking engagements in various forums. His multifaceted contributions exemplify his dedication to the tech field and his role in driving its evolution.

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