SharePoint lists are a powerful tool for managing data and information, but they can be challenging to collaborate on. By using Microsoft Teams, you can collaborate on SharePoint lists in real-time and streamline your workflows. In this blog post, we’ll explore how to use Teams to collaborate on SharePoint lists.

Creating a SharePoint List

Before you can start collaborating on a SharePoint list in Teams, you need to create the list in SharePoint. Here are the steps to create a SharePoint list:

  1. Open your SharePoint site and navigate to the ‘Site Contents’ page.
  2. Click on the ‘New’ button in the upper-left corner of the page and select ‘List’ from the dropdown menu.
  3. Select a list template that fits your needs or choose ‘Custom List’ to create a list from scratch.
  4. Customize your list by adding columns, views, and other settings.

Collaborating on SharePoint Lists in Teams

Now that your SharePoint list is set up, you can start collaborating on it in Teams. Here are the steps to do so:

  1. Navigate to the channel where you want to collaborate on the SharePoint list and click on the ‘+’ button to add a tab.
  2. Select ‘SharePoint’ from the list of available apps.
  3. Choose the SharePoint list you want to collaborate on and click ‘Save’.

Now you can collaborate on the SharePoint list in real-time with your team members. You can add, edit, and delete items directly from Teams, and changes will be reflected in SharePoint as well.

Best Practices for Collaborating on SharePoint Lists in Teams

Here are some best practices for collaborating on SharePoint lists in Teams:

Use Views: Views are a powerful tool for organizing and filtering list data. Use views to create customized lists for different team members or purposes.

Set up Alerts: Set up alerts to receive notifications when changes are made to the list. This can help you stay on top of important updates and changes.

Use @mentions: Use @mentions to tag team members in comments and discussions related to the list. This can help ensure that everyone is aware of important updates and changes.

Customize Columns: Customize columns to fit your team’s specific needs. This can include adding calculated columns, dropdowns, and more.

Manage Permissions: Use SharePoint’s powerful security controls to manage permissions for your list. By setting permissions, you can ensure that only the right people have access to sensitive information.

By using Teams to collaborate on SharePoint lists, you can streamline your workflows and increase productivity. With proper setup and management, SharePoint lists can be a powerful tool for managing data and information. By following these best practices, you can create a powerful and efficient platform for your team to work from.

Adnan, a distinguished professional, boasts an impressive track record as a Microsoft MVP, having achieved this prestigious recognition for the eighth consecutive year since 2015. With an extensive career spanning over 18 years, Adnan has honed his expertise in various domains, notably excelling in SharePoint, Microsoft 365, Microsoft Teams, the .Net Platform, and Microsoft BI. Presently, he holds the esteemed position of Senior Microsoft Consultant at Olive + Goose. Notably, Adnan served as the MCT Regional Lead for the Pakistan Chapter from 2012 to 2017, showcasing his leadership and commitment to fostering growth within the tech community. His journey in the realm of SharePoint spans 14 years, during which he has undertaken diverse projects involving both intranet and internet solutions for both private and government sectors. His impact has transcended geographical boundaries, leaving a mark on projects in the United States and the Gulf region, often collaborating with Fortune 500 companies. Beyond his roles, Adnan is a dedicated educator, sharing his insights and knowledge as a trainer. He also passionately advocates for technology, frequently engaging with the community through speaking engagements in various forums. His multifaceted contributions exemplify his dedication to the tech field and his role in driving its evolution.

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