When you are going to work on information architecture for a SharePoint site, you must need to understand the limits and boundaries for the SharePoint version you are using and design site information architecture accordingly. In this blog post I am going to share the limits and boundaries for SharePoint online. Some of the boundaries in SharePoint online depends on the selected plan like no. of users allowed in one tenant.
Below table shows the existing limits and boundaries for SharePoint online.
| No. of Site Collections | 500000 |
| No. of Sub sites | 2000 per site collection |
| Items in List | 30 Million |
| Documents in a library | 30 Million |
| File size in a document library | 15 GB |
| File size in list item attachment | 250 MB |
| No. of files in single OneDrive | 300000 files |
| OneDrive Sync Client limit | 20000 files |
| File name /path limit | 400 characters |
| Major Versions | 50000 |
| Minor versions | 511 |
| Thumbnails | Generated if image size less than 100 MB |
| PDF Preview | Generated if PDF size is less than 100 MB |
| No. Of Security Groups per site collection | 10000 |
| No. of users in a Security Group | 5000 |
| Maximum no. of users | 2 Million per site collection |
| No. Of lookup fields in a list | 12 |
| Managed Term sets | 1000 |
| Managed Terms in term store | 200000 |
Adnan is six time Microsoft MVP (Since 2015) with over 16 years of extensive experience with major expertise on SharePoint, SharePoint based development, Microsoft 365, Microsoft Teams, .Net Platform and Microsoft BI. He is currently working Sr Microsoft Consultant at Olive + Goose. He is MCT Regional Lead for Pakistan Chapter since 2012. He is working on SharePoint for past 12 years and worked on different intranet/intranet solutions for private & govt. sector majorly in United states and Gulf region and have experience of working with multiple Fortune 500 companies. He is a trainer, technology evangelist and also speaks in community forums.
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