When you are going to work on information architecture for a SharePoint site, you must need to understand the limits and boundaries for the SharePoint version you are using and design site information architecture accordingly. In this blog post I am going to share the limits and boundaries for SharePoint online. Some of the boundaries in SharePoint online depends on the selected plan like no. of users allowed in one tenant.

Below table shows the existing limits and boundaries for SharePoint online.

No. of Site Collections 500000
No. of Sub sites 2000 per site collection
Items in List 30 Million
Documents in a library 30 Million
File size in a document library 15 GB
File size in list item attachment 250 MB
No. of files in single OneDrive 300000 files
OneDrive Sync Client limit 20000 files
File name /path limit 400 characters
Major Versions 50000
Minor versions 511
Thumbnails Generated if image size less than 100 MB
PDF Preview Generated if PDF size is less than 100 MB
No. Of Security Groups per site collection 10000
No. of users in a Security Group 5000
Maximum no. of users 2 Million per site collection
No. Of lookup fields in a list 12
Managed Term sets 1000
Managed Terms in term store 200000

SharePoint online limitations and boundaries

Adnan, a distinguished professional, boasts an impressive track record as a Microsoft MVP, having achieved this prestigious recognition for the eighth consecutive year since 2015. With an extensive career spanning over 18 years, Adnan has honed his expertise in various domains, notably excelling in SharePoint, Microsoft 365, Microsoft Teams, the .Net Platform, and Microsoft BI. Presently, he holds the esteemed position of Senior Microsoft Consultant at Olive + Goose. Notably, Adnan served as the MCT Regional Lead for the Pakistan Chapter from 2012 to 2017, showcasing his leadership and commitment to fostering growth within the tech community. His journey in the realm of SharePoint spans 14 years, during which he has undertaken diverse projects involving both intranet and internet solutions for both private and government sectors. His impact has transcended geographical boundaries, leaving a mark on projects in the United States and the Gulf region, often collaborating with Fortune 500 companies. Beyond his roles, Adnan is a dedicated educator, sharing his insights and knowledge as a trainer. He also passionately advocates for technology, frequently engaging with the community through speaking engagements in various forums. His multifaceted contributions exemplify his dedication to the tech field and his role in driving its evolution.

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