In my previous blog post I shared the boundaries table for SharePoint Online, OneDrive for Business and Microsoft Lists. In this blog post I am highlighting key limitations for SharePoint Online and OneDrive which will help you on performing any specific task and if you know any further limits please share in comments so I can include those in this article.

  • A tenant’s storage limit is 1 TB plus 10 GB Per license purchased (except Microsoft 365 F1 or F3, Office 365 F3 which allow only 1 TB)
  • Maximum site collection size is 25 TB
  • Max 2 Million site collections per organization
  • Microsoft 365 has file path limit of 400 characters
  • Break permission will not work if a document library or list having over 100,000 items/documents
  • 2000 lists and libraries per site collection
  • Max 2000 subsites per site collections
  • Max 2 Million users per site collection (this include guest)
  • Max 5000 SharePoint groups each site collection
  • Max 5000 user per SharePoint group
  • 50,000  Major and 511 Minor versions for documents in a Document library and OneDrive
  • 100 GB Metadata limit per site collection
  • 20000 document sync limit for OneDrive and SharePoint including 5000 items per Teams site
  • Folder contain over 50000 documents (including sub folders) cannot be shared externally
  • Files over 100 GB cannot be moved or copy in SharePoint and OneDrive
  • Maximum 30000 files can be copied or moved from one location to other
  • In SharePoint Document library, thumbnails are not generated for PDF/images sizing over 100 MB

Adnan, a distinguished professional, boasts an impressive track record as a Microsoft MVP, having achieved this prestigious recognition for the eighth consecutive year since 2015. With an extensive career spanning over 18 years, Adnan has honed his expertise in various domains, notably excelling in SharePoint, Microsoft 365, Microsoft Teams, the .Net Platform, and Microsoft BI. Presently, he holds the esteemed position of Senior Microsoft Consultant at Olive + Goose. Notably, Adnan served as the MCT Regional Lead for the Pakistan Chapter from 2012 to 2017, showcasing his leadership and commitment to fostering growth within the tech community. His journey in the realm of SharePoint spans 14 years, during which he has undertaken diverse projects involving both intranet and internet solutions for both private and government sectors. His impact has transcended geographical boundaries, leaving a mark on projects in the United States and the Gulf region, often collaborating with Fortune 500 companies. Beyond his roles, Adnan is a dedicated educator, sharing his insights and knowledge as a trainer. He also passionately advocates for technology, frequently engaging with the community through speaking engagements in various forums. His multifaceted contributions exemplify his dedication to the tech field and his role in driving its evolution.

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