In my previous blog post I shared the boundaries table for SharePoint Online, OneDrive for Business and Microsoft Lists. In this blog post I am highlighting key limitations for SharePoint Online and OneDrive which will help you on performing any specific task and if you know any further limits please share in comments so I can include those in this article.

  • A tenant’s storage limit is 1 TB plus 10 GB Per license purchased (except Microsoft 365 F1 or F3, Office 365 F3 which allow only 1 TB)
  • Maximum site collection size is 25 TB
  • Max 2 Million site collections per organization
  • Microsoft 365 has file path limit of 400 characters
  • Break permission will not work if a document library or list having over 100,000 items/documents
  • 2000 lists and libraries per site collection
  • Max 2000 subsites per site collections
  • Max 2 Million users per site collection (this include guest)
  • Max 5000 SharePoint groups each site collection
  • Max 5000 user per SharePoint group
  • 50,000  Major and 511 Minor versions for documents in a Document library and OneDrive
  • 100 GB Metadata limit per site collection
  • 20000 document sync limit for OneDrive and SharePoint including 5000 items per Teams site
  • Folder contain over 50000 documents (including sub folders) cannot be shared externally
  • Files over 100 GB cannot be moved or copy in SharePoint and OneDrive
  • Maximum 30000 files can be copied or moved from one location to other
  • In SharePoint Document library, thumbnails are not generated for PDF/images sizing over 100 MB

Adnan is six time Microsoft MVP (Since 2015) with over 16 years of extensive experience with major expertise on SharePoint, SharePoint based development, Microsoft 365, Microsoft Teams, .Net Platform and Microsoft BI. He is currently working Sr Microsoft Consultant at Olive + Goose. He is MCT Regional Lead for Pakistan Chapter since 2012. He is working on SharePoint for past 12 years and worked on different intranet/intranet solutions for private & govt. sector majorly in United states and Gulf region and have experience of working with multiple Fortune 500 companies. He is a trainer, technology evangelist and also speaks in community forums.

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